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EXHIBITOR SCHEDULE
Friday, September 26: 8:00 am - 9:30 am - Check-in/Move-in
Friday, September 26: 8:00 am – 4:30 pm - Exhibits Open
Saturday, September 27 : 8:00 am – 4:30 pm - Exhibits Open
Saturday, September 27: 4:40 pm Exhibitors Move out
Times are subject to change.
HOTEL INFORMATION
Location: Marriott Fort Collins -
350 E Horsetooth Rd, Fort Collins, CO 80525
Room Rate: $139 per night
Room Rate Deadline: September 4th, 2025
Secure your room here!
Please contact Dane Pratt at dane@planitsat.com or 210-488-3193
No refunds will be issued after September 1st, 2025.
Additional Event Information:
Terms and Conditions:
A. Force Majeure:
If, after the contract is entered into, the Colorado Academy of Physician Assistants (“CAPA”) fails or is unable to provide an Exhibitor with the opportunity to exhibit at the CAPA Show, due to fire, strikes, authority of the law, act of God, or any other cause or reason beyond CAPA's control, and the Exhibitor is not responsible for such failure, the Exhibitor’s sole and exclusive remedy shall be the return of all monies that it has paid in connection with the Application/Contract. In such case, CAPA shall bear no further liability or responsibility under this agreement.
B. Responsibility for Property:
Exhibitor agrees to be responsible for his/her own property. Exhibitor shall release and hold harmless and indemnify CAPA from any and all claims, obligations, liabilities, causes of action, lawsuits, damages, and assessments, including legal fees, that result from an allegation of negligence on the part of the Exhibitor, CAPA, or third parties in the use of the exhibit space or activities in connection with the use of exhibit space.
C. Acceptance of this application as an agreement between the Exhibitor and CAPA will occur only when an official confirmation packet has been sent by CAPA via email. Disapproval of an Exhibitor, per the terms outlined in the Exhibitor Regulations, will result in termination of the agreement without penalty to either party.
D. Exhibitor Regulations Agreement:
The undersigned acknowledges and agrees to the Exhibitor Regulations as published by CAPA (available upon request), which are considered to be part of this agreement between the Exhibitor and CAPA.
E. Cancellation Policy:
The undersigned acknowledges understanding of the CAPA Exhibitor Cancellation Schedule:
- 60 or more days prior to the conference - full refund.
- 30-60 days prior to the conference - 50% refund.
- 30 days or less prior to the conference - no refund.
F. Warranty of Authority:
The Exhibitor and the person signing this application on its behalf represent and warrant that the undersigned person is a duly authorized and appointed agent of the Exhibitor and is fully empowered to bind the Exhibitor to all provisions contained in this agreement.
G. Transactions: Exhibitors and sponsors agree that no financial transactions or sales of goods/services will be conducted between exhibitors/sponsors and attendees during the conference. This policy is strictly enforced to maintain the integrity of the event. Any violation of this policy may result in immediate removal from the event without refund and potential exclusion from future events.
Disclaimer:
The Exhibitor assumes full responsibility and agrees to indemnify and defend CAPA, the Fort Collins Marriott, and their respective employees and agents against any claims or expenses arising from the use of the exhibition premises. The Exhibitor acknowledges that neither CAPA nor the Fort Collins Marriott provides insurance coverage for the Exhibitor’s property. It is the sole responsibility of the Exhibitor to obtain such insurance.
